Geriatric Primary Care Administrative Coordinator
The Opportunity
We are seeking a full-time Geriatric Primary Care Administrative Coordinator to join the dynamic healthcare team at Kronos Health, PLLC as part of our high quality, value-based practice. This role is pivotal in ensuring the smooth operation of the practice to provide exceptional patient experiences and optimal health outcomes in a supportive environment focused on patient wellness and professional growth. We invite you to join our team!
Position Summary
As the Geriatric Primary Care Administrative Coordinator, you will be the first point of contact for patients and caregivers and the behind-the-scenes organizer who keeps clinical operations running smoothly. You will balance front-desk hospitality with detailed care-coordination tasks—scheduling, closing preventive-care gaps, and maintaining crystal-clear documentation—so our clinicians can focus on delivering high-quality geriatric care.
Key Responsibilities
Patient Scheduling & Outreach
Schedule and confirm annual wellness visits, follow-ups, home visits and transition-of-care appointments.
Make reminder calls / send electronic notifications.
Coordinate specialty referrals and ensure timely appointments.
Assist patients and caregivers in navigating the patient portal.
Care-Gap & Risk-Adjustment Tracking
Monitor open preventive-care gaps (screenings, immunizations) and proactively reach out to address them.
Maintain accurate tracking of risk-adjustment diagnoses and flag follow-up needs for the clinical team.
Front Desk & Intake
Greet patients, answer phones, respond to inquiries, and relay messages promptly.
Verify insurance, collect and review intake paperwork, and administer screening questionnaires.
Clinical Documentation & EHR Management
Scan and index documents (labs, consult notes, ED/hospital reports) into the EHR.
Keep patient records up to date and error-free to support seamless care transitions.
Coordinate with clinicians, medical assistants, and care coordinators to maintain efficient patient flow.
Support EMR document management
Administrative Support
Assist with scheduling meetings, notes and coordinating follow up tasks.
Qualifications
Education
High-school diploma or equivalent required; medical-assistant training or certification preferred.
Experience
Prior work in a medical office or healthcare setting (geriatric experience strongly preferred).
Hands-on familiarity with electronic health record (EHR) systems.
Skills & Attributes
Exceptional organization, accuracy, and follow-through.
Clear, compassionate verbal and written communication.
Empathy and patience when working with older adults and their caregivers.
Understanding of primary-care workflows, preventive-care guidelines, and basic insurance procedures (or willingness to learn).
A current driver's license
Ability to speak Spanish would be helpful
What we offer
You’ll be part of an upbeat, interdisciplinary team—clinicians, medical assistants, nurses, and care coordinators—united by a mission to help older adults live healthier, more independent lives. We foster a respectful, growth-oriented atmosphere where your input on process improvement is valued.
Competitive salary with health benefits
Life insurance
Disability insurance
Flexible spending account with an annual employer contribution
Employee assistance program
Paid time off
Sick time
Holiday pay
401K
Ready to make a difference for our senior community?
Send your résumé and a brief cover letter to info@kronoshealth.com with “Geriatric Primary Care Administrative Coordinator” in the subject line. We look forward to meeting you!
About us
Kronos Health has a mission to provide high quality primary care at lower cost by changing the way health care is delivered. Both patients and clinicians need more time to talk, ask questions, develop meaningful relationships and build trust. Our clinicians provide physical examinations, routine health screenings, preventative care, group medical visits and chiropractic care for patients of all ages with a value-based approach. Our success is built on team-based practices, collaborative environments and the importance of work-life balance. Bring your exceptional skills to our innovative practice and join us in driving medicine forward!
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Registered Nurse (RN) / Licensed Practical Nurse (LPN) – Family Medicine
Location: Kronos Health, PLLC – Lawrence, Massachusetts
Full-time | On-site
About the Opportunity:
Kronos Health, PLLC is seeking a compassionate and dedicated Registered Nurse (RN) or Licensed Practical Nurse (LPN) to join our growing family medicine primary care office. As a vital member of our collaborative healthcare team, you will play a key role in supporting patient wellness, driving clinical excellence, and helping to shape the future of primary care.
About Us:
At Kronos Health, our mission is to deliver high-quality, lower-cost primary care by transforming the healthcare experience. We prioritize meaningful patient-clinician relationships, ample time for care, and a team-based, work-life balanced environment. Join us as we reimagine what patient-centered care can be.
Key Responsibilities
Patient Care
Administer medications and provide basic wound care under clinician supervision
Understand and administer immunizations for all age groups
Educate patients on chronic disease management (e.g., diabetes, hypertension)
Triage patient calls and clinical concerns
Support coordination of care for patients
Record vital signs, reconcile medications, and update EMR (Athena)
Perform in-office procedures: EKGs, strep/flu/COVID tests, ear lavage, etc.Manage lab samples and documentation
Clinical Support & Admin
Support smooth office operations and patient intake
Assist with clerical tasks: documentation, scanning, correspondence
Maintain and stock medical supplies
Autoclave instruments and support vaccine supply management
Prior Authorization and communication with medical insurance
Quality & Leadership
Follow clinical protocols and participate in quality improvement initiatives
Help onboard new team members and foster a collaborative environment
Communicate clearly with patients, families, and team members
Identify and propose solutions to improve patient care
Qualifications
Skills & Attributes
Strong clinical knowledge and critical thinking
Compassionate, empathetic, and patient-centered approach
Excellent communication and teamwork skills
Detail-oriented with strong organizational habits
Leadership potential and a proactive attitude
Requirements
Active Massachusetts RN or LPN license
2+ years recent nursing experience (primary care preferred)
BLS certification required
Experience with AthenaHealth (preferred)
Bilingual abilities (Spanish) are a plus
Completion of accredited RN/LPN program
Why Kronos Health?
Patient-focused, relationship-driven care model
Collaborative and supportive work culture
Opportunities for growth and innovation
Competitive pay and benefits
Ready to Apply?
Join us in driving medicine forward. If you're a committed RN or LPN ready to make a difference in primary care, apply today and be part of something meaningful at Kronos Health. Email info@kronoshealth.com with a résumé and cover letter.