Geriatric Primary Care Administrative Coordinator
The Opportunity
We are seeking a full-time Geriatric Primary Care Administrative Coordinator to join the dynamic healthcare team at Kronos Health, PLLC as part of our high quality, value-based practice. This role is pivotal in ensuring the smooth operation of the practice to provide exceptional patient experiences and optimal health outcomes in a supportive environment focused on patient wellness and professional growth. We invite you to join our team!
Position Summary
As the Geriatric Primary Care Administrative Coordinator, you will be the first point of contact for patients and caregivers and the behind-the-scenes organizer who keeps clinical operations running smoothly. You will balance front-desk hospitality with detailed care-coordination tasks—scheduling, closing preventive-care gaps, and maintaining crystal-clear documentation—so our clinicians can focus on delivering high-quality geriatric care.
Key Responsibilities
Patient Scheduling & Outreach
Schedule and confirm annual wellness visits, follow-ups, home visits and transition-of-care appointments.
Make reminder calls / send electronic notifications.
Coordinate specialty referrals and ensure timely appointments.
Assist patients and caregivers in navigating the patient portal.
Care-Gap & Risk-Adjustment Tracking
Monitor open preventive-care gaps (screenings, immunizations) and proactively reach out to address them.
Maintain accurate tracking of risk-adjustment diagnoses and flag follow-up needs for the clinical team.
Front Desk & Intake
Greet patients, answer phones, respond to inquiries, and relay messages promptly.
Verify insurance, collect and review intake paperwork, and administer screening questionnaires.
Clinical Documentation & EHR Management
Scan and index documents (labs, consult notes, ED/hospital reports) into the EHR.
Keep patient records up to date and error-free to support seamless care transitions.
Coordinate with clinicians, medical assistants, and care coordinators to maintain efficient patient flow.
Support EMR document management
Administrative Support
Assist with scheduling meetings, notes and coordinating follow up tasks.
Qualifications
Education
High-school diploma or equivalent required; medical-assistant training or certification preferred.
Experience
Prior work in a medical office or healthcare setting (geriatric experience strongly preferred).
Hands-on familiarity with electronic health record (EHR) systems.
Skills & Attributes
Exceptional organization, accuracy, and follow-through.
Clear, compassionate verbal and written communication.
Empathy and patience when working with older adults and their caregivers.
Understanding of primary-care workflows, preventive-care guidelines, and basic insurance procedures (or willingness to learn).
A current driver's license
Ability to speak Spanish would be helpful
What we offer
You’ll be part of an upbeat, interdisciplinary team—clinicians, medical assistants, nurses, and care coordinators—united by a mission to help older adults live healthier, more independent lives. We foster a respectful, growth-oriented atmosphere where your input on process improvement is valued.
Competitive salary with health benefits
Life insurance
Disability insurance
Flexible spending account with an annual employer contribution
Employee assistance program
Paid time off
Sick time
Holiday pay
401K
Ready to apply & make a difference for our senior community?
Send your résumé and a brief cover letter to info@kronoshealth.com with “Geriatric Primary Care Administrative Coordinator” in the subject line. We look forward to meeting you!
About us
Kronos Health has a mission to provide high quality primary care at lower cost by changing the way health care is delivered. Both patients and clinicians need more time to talk, ask questions, develop meaningful relationships and build trust. Our clinicians provide physical examinations, routine health screenings, preventative care, group medical visits and chiropractic care for patients of all ages with a value-based approach. Our success is built on team-based practices, collaborative environments and the importance of work-life balance. Bring your exceptional skills to our innovative practice and join us in driving medicine forward!